Trusted Since 3 Yrs.
Customer Success Story
Industrial PPE Supply & Distribution Company
The organisation is a leading industrial equipment supply and distribution company supporting large-scale mining operations across the region. It manages the complete personal protective equipment (PPE) lifecycle — from central warehousing to issuance at store terminals located on individual mining sites.
Comprehensive Solution
Transforming Operations with SAP Business One
Financials
- Centralised financial control
- Improved accuracy of site-wise costing
- Faster period-end closing
Sales & Purchasing
- Streamlined order-to-issue process
- Structured vendor management
- Improved procurement visibility
Inventory
- Batch, serial and bin-level tracking
- Real-time stock visibility across 19 terminals
- Reduced stock discrepancies
Banking
- Automated reconciliation
- Improved fund tracking
- Reduced manual effort
Service Management
- Structured service call handling
- Better tracking of site-level requests
Human Resources
- Employee master linked to PPE eligibility
- Improved coordination between HR and stores
Reporting
- Real-time issuance and consumption reports
- High-speed reporting on HANA
- Improved decision-making through analytics
Key Add-ons & Customisations
Purpose-Built Enhancements
01
PPE Eligibility Validation Engine
Process Impacted
- Automated employee eligibility validation
- Clock card authentication at the counter
- Compliant PPE issuance across all 19 site terminals
02
Barcode & Scanner Integration
Process Impacted
- End-to-end digital tracking of the PPE lifecycle
- Batch, serial and bin-based stock tracking
- Improved warehouse visibility
03
Mining Client ERP Integration
Process Impacted
- Connectivity with mining clients' ERP systems
- Automated invoicing and real-time reporting
- Streamlined operational workflows
04
Bulk PPE Ordering Workflow
Process Impacted
- Digitised end-to-end procurement lifecycle
- Store replenishment management
- Stock transfers between warehouse and sites
Problem Solving
Addressing Core Operational Challenges
Challenge 01
Manual verification of employee PPE entitlement at site counters
Solution
Built an eligibility validation engine with clock card authentication so entitlement is confirmed automatically before issuance.
Challenge 02
No traceability of PPE stock movement between warehouse and terminals
Solution
Implemented barcode and scanner integration with batch, serial and bin-level tracking for full lifecycle visibility.
Challenge 03
Manual invoicing and reporting to mining clients
Solution
Integrated SAP Business One with mining clients' ERP systems to automate invoicing and share operational data in real time.
Challenge 04
Unstructured replenishment across 19 dispersed store terminals
Solution
Digitised the bulk ordering workflow, covering store replenishment and inter-location stock transfers on a single system.
Business Outcomes
Key Operational Benefits
Key Operational Benefits
- Single system across the warehouse and all 19 site terminals
- Compliant, auditable PPE issuance against employee entitlement
- Full lifecycle traceability through barcode-based tracking
- Automated billing to mining clients through ERP integration
- Scalable platform supporting additional sites and terminals
Why Advait as Your SAP Implementation Partner?
- 01Proven delivery capability for clients outside India
- 02Strong expertise in SAP Business One on HANA
- 03Capability to build industry-specific add-ons in-house
- 04Experience integrating with third-party and client ERP systems
- 05Structured implementation methodology with remote delivery
- 06End-to-end support including post-go-live services